How to Send Text to Email - A Step-by-Step Guide

Oct 9, 2023 · 6 min read
How to Send Text to Email - A Step-by-Step Guide

As a business owner, gaining access to a diverse range of communication channels is crucial for fostering effective connections with both your team and clientele. However, maintaining seamless communication can pose challenges across various scenarios.

Consider this scenario: envision the convenience of executing an impromptu email marketing campaign without the need to navigate the complexities of opening your laptop and configuring the entire process. Wouldn’t it be advantageous to compose your message directly on your smartphone’s messaging app, effortlessly dispatch it, and reach all your contacts?

Facilitating communication around the clock, you can effortlessly transmit text to email, ensuring a streamlined connection with your customers and staff while on the move. Excited to delve into this process? Let’s embark on the exploration together!

Send Text to Email: How does it Work?

When employing SMS to email, you utilize your mobile phone to dispatch a message that your recipient will find in their email inbox. Your composed text isn’t directed to the recipient’s phone number but is seamlessly delivered to their email ID. Any subsequent response from them will be channeled through their email inbox and conveniently appear in your SMS inbox. Isn’t that remarkable?

This functionality, such as SMS to email, proves invaluable in diverse situations demanding prompt information exchange. It serves as a practical means to consolidate and structure vital information in a centralized location, catering to individuals who favor communication via email over traditional text messaging.

How to Send Text to Email from iPhone or Android?

Here are the steps:

  1. Open your messaging app on your mobile phone

    Open your text messaging app on your mobile phone to compose a new message.

  2. Add the email address of the recipient

    In the ‘recipient’ input, enter the recipient’s email address instead of entering their phone number.

    Basically your phone provider will will create a ‘from’ email address for your phone number and deliver the message via email using that email address.

    Here is the list of email format US phone providers use to send emails.

    CarrierSMS-to-Email Address Format
    AT& (SMS), (MMS)
    Boost (SMS), (MMS) (SMS), (MMS) (SMS), (MMS) (SMS and MMS)
    U.S. (SMS), MMS) (SMS), (MMS)
    Virgin (SMS), (MMS)
  3. Compose your message

    Enter the message text you would like to send. You can also send a picture, videor or a file via MMS. Try to keep the message under 160 characters to avoid additional texting charges.

  4. Click Send button

    Click the Send icon or button in the app. Once the message is sent you should see the status update in your chat screen. The recipient will receive message as an email (with attachments if you sent a picture, video or file).

    When they reply to your email, you will receive it back as a text/SMS message.

How to Forward Text to Email from iPhone or Android?

To seamlessly forward text messages to email, simply open your messaging app, choose the ‘forward’ option, and input the email address where you want to send the message. It’s important to note that this process isn’t universal and may differ based on your device and messaging app. To simplify this for you, we’ve outlined the steps for both iPhone and Android. Learn how to effortlessly email text messages from both platforms in just a few straightforward steps by continuing to read.

How to Forward Text to Email from iPhone?

To send text messages to email using your iPhone, launch the Messages app, pick the messages for forwarding, tap ‘More’, and then ‘Forward’. This action will take you to a new MMS screen. Input the desired email address in the ‘To’ input, and press ‘Send’ to complete the process.

How to Forward Text to Email from Android?

Launch your messaging app and choose the messages you want to forward. In the upper right corner, you’ll find three vertical dots. Click on these dots and opt for ‘Forward.’ If the email address is saved as a contact, pick from the contacts list; otherwise, select ‘New Message’ and manually enter the email address. Finally, press ‘Send’ to complete the process.

Please note that this feature may not be available on every Android device, and ability to send email to SMS varies with the carrier.

Advantages of Sending SMS/Text to Email

Sending SMS to email offers several advantages:

  1. Extended Accessibility: SMS to email allows users to access their messages via email, providing a convenient way to manage and respond to messages from various devices.

  2. Archival and Organization: Emails typically offer better organization and archiving capabilities than traditional SMS. This makes it easier to categorize, search, and retrieve important messages.

  3. Documentation and Record Keeping: Emails provide a documented trail of communication, aiding in record-keeping and reference. This can be particularly useful for businesses and professional communication.

  4. Efficient Communication: For individuals who prefer email communication over SMS, the feature allows for seamless integration between the two mediums, catering to diverse communication preferences.

  5. Enhanced Message Composition: Composing messages on a larger device like a computer or tablet can be more comfortable and efficient, enhancing the overall messaging experience.

  6. Centralized Communication Hub: SMS to email consolidates messages in one central location, simplifying communication management and reducing the need to switch between different platforms.

  7. Versatility in Responses: By receiving replies through email, users can respond to SMS messages using the more feature-rich interface of their email clients.

  8. Integration with Workflows: Businesses can integrate SMS to email functionality into their existing communication workflows, promoting seamless collaboration and information sharing.

  9. Convenience on the Go: Users can access and respond to SMS messages through their email accounts, providing flexibility and convenience, especially when they are on the move.

These advantages make SMS to email a valuable tool for individuals and businesses seeking efficient, organized, and versatile communication solutions.

Frequently Asked Questions

Can you send text message to an email address?

Yes! You can easily send business text message to an email address. All you need to do is open your primary messaging app, add the email address of the recipient, compose your message, and hit send.

Is there a limit to the number of text messages that can be sent to an email address?

Email providers and mobile carriers may impose restrictions on the volume of messages that can be sent. These limitations could be in the form of daily or monthly caps set by the providers, and exceeding these limits may result in additional charges.

Is there any restriction on forwarding text to an email address?

While there are no specific constraints on forwarding SMS to email, some phone carrier might not be offering capability to send text message to an email address. It’s also advisable to regularly delete outdated and irrelevant messages to ensure optimal storage space.

How are you charged for text-to-email?

The standard texting rates (MMS and SMS) apply when you send messages depending on the carrier and your plan.

In conclusion, ability to send text to email directly from your phone adds convenience to reach out to your target audience from your texting app. When the recipient replies to the email, it lands in your messaging app. This interoperability makes it easier for both the parties to continue discussion using their own preferred method.